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While an ERP system bestows a business enterprise with countless profits, this article takes an attempt to explain how it can help a business go paperless and derive the benefits of automation.

In this age of fierce competition, every business is trying to make operations faster,  cut costs and raise profits. All that can help them grow fast and outshine others. Business experts and entrepreneurs advocate making the operations of enterprises go paperless. It does not just save up the costs of operations, but also help in the execution of processes and decisions faster.

Apart from that, going paperless has been the motto of individuals, businesses and corporations all around the world because of its clear environmental implications.

So, here’s how an ERP solution can help a business go paperless.

Cleans up the files clutter

No one today likes to go through heaps of paper files or documents to find up some anything about the business or any process. Besides, it is too time-consuming!  ERP system gives a digitised database where every information is stored safely in a completely organised way. This makes information more easily and conveniently accessible.

Accounting stuff become paperless

Accounting is that area in the business that needs too much paperwork and data, record maintenance. So, taking the whole process to a paperless mechanism like Document Management System, an ERP integration will not just reduce the use of paper, but also improve efficiency by saving the time for manual data entries.

Knowledge transfer becomes so easy

Knowledge transfer within the organisation is the key to business prosperity. But, sharing it through rough hand notes or note pads isn’t that effective. Using digital applications, such as document sharing tool,  a dashboard for all activities record, or a shared portal for queries, transferring knowledge and circulation of information becomes easy. Every modern-day ERP software being equipped with cloud-based functionality has such features or applications for knowledge sharing.

Customer payments or invoicing processes become faster

Sending paper invoices not just makes use of lots of paper but also delays the process of payment. Thus, switching to online payment and email invoicing will help your business acquire payments from customers much quicker. ERP software helps in creating and tracking invoices, handling unpaid bills by sending follow-up requests to clients and so forth.

Makes data safe and secure

While paper files and loose documents can be stolen, misplaced or lost, there’s has to be some individuals to take care of all the files stored in cabinets. However, going paperless saves a business from these hassles by allowing everything to be shared and saved on the cloud database. Even for sparing a business from any technical default, the database can be copied and stored in multiple backup locations.

That’s it. Going paperless with a great ERP software will help you with cost savings, additional security, besides making it environmentally responsible.

Johan Smith is an experienced Odoo consultant in Sydney who is a part of GetAProgrammer, a leading Australia’s ERP solutions provider with years of expertise in different industry-specific solutions. He has been providing ERP consultation and implementation guidance to entrepreneurs to make their processes efficient.